This article outlines how to check room availability in Astra. This is particularly useful to do before completing a Room Reservation Form in Astra.
Additional information and resources are found in the Astra page in MyCIA. Prior to requesting spaces, please check the Black Out Dates calendar to ensure there are no conflicts.
Contact Connie Gilbert, receptionist + reservationist, with questions (216-421-7400 or [email protected])
1. Go to http://astra.cia.edu and log in with your CIA credentials (CIA username and network password).
2. Click Calendars on the top blue bar, located on the upper left hand corner of the screen.
3. From the drop-down menu, select Scheduling Grids.
4. Click on the light gray magnifying glass on the upper left hand side to open up the search filters. This will open a new panel on the left.
5. Under Event Filters, check the box next to Include Events.
6. Scroll down on this menu. Under Academic Filters, check the box next to Include Academics.
You will have to check the Include Events and Include Academic boxes every time you log into a new computer or after you have cleared the cookies in your browser.
7. Although not required, it's recommended to go to Other Filters and check Include Holidays and Include Announcements. This will help you be aware of academic calendar events that may impact your ability to reserve spaces.
8. Back near the top of this panel under Location Filters, find the section called Room.
9. Click the plus sign to the right and in the search box type the room number or space name you would like to view. You can select multiple rooms to look at the same time
10. Once you have all the spaces you'd like to look at, click Done.
If you don’t click Done, it won’t save the space(s) you selected.
Most spaces have a room number associated with them, exceptions are corridors, lobbies, and parking lots. Search for these by using part of their names.
11. Click the Search button near the top of the page to check the availability of the space(s).
12. On the blue date, select the date you would like to hold your event. The white drop down arrow to the right allows you to view the calendar by month. The gray arrows to the left and right allow you to change the date forward or backward by one day.
You should see classes listed in blue and events in green. Orange reservations are when courses are cross-listed and sharing the space.
13. Complete the Room Reservation Form in Astra and a diagrammed floor plan (if necessary). Blank floor plans for reservable spaces can be found under the Handouts section in the Astra page in MyCIA (my.cia.edu/ICS/Astra.jnz) and should be emailed to [email protected] after requesting your space.
14. If you are unable to find a space or have questions about spaces, email [email protected], call 216-421-7400 during business hours, or visit Connie Gilbert in 412, the Executive Office Suite.