JOAN is a Room Reservation device and system that uses an Outlook Calendar.
Schedule using Outlook
- Open your CIA Outlook Calendar (appearance may vary)
- Create an event as usual (select "More options" if desired)
- Select the appropriate room as the location ("Reinberger Room" for Rm414)
- Save the event
If you don't know the room name check the JOAN Device
Avoid meeting/event titles with sensitive information. The title will be visible on the room display.
About the JOAN Device
The actual display may appear differently than the following photos.
Let's take a look at the JOAN interface.
- Branded image
- Room Name (for scheduling with Outlook)
- Current Room Status (Free, Booked, or Outlook Reservation details)
- Meet Now Button for Ad Hoc room reservation
- How To Button displays QR code to these instructions
- Timetable lists the scheduled events fo the day
- Next meeting scheduled for the room
- Meeting Title
- Meeting Owner
Avoid meeting/event titles with sensitive information. The title will be visible on the room display.
Meet Now - Ad Hoc Reservations
Ad Hoc room reservation with JOAN is easy
- If the room is free you will see the 'MEET NOW' button.
- Select it and the room is yours for 60 minutes or until the next scheduled reservation (whichever comes first)
Need to Cancel the Ad Hoc room reservation?
- Select X next to the Room Status of 'Booked'
- If you didn't mean to cancel it select X again
- To confirm the cancelation select the Checkmark or do nothing
How To
Need Help with JOAN?
- Select 'HOW TO'
- Scan the QR code to view this article about JOAN at CIA
Timetable
Need to see the room schedule?
- Select TIMETABLE
- View the current room reservations
- Scroll through the day's schedule with ^ and v
- Return to the main Screen
