Creating an Email Signature

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To create or edit an email signature, first go to Then log in with your CIA credentials including your full email and password.

When you've logged into your account successfully, click the Gear icon on the far left. This is your mail settings.

In the Settings Menu, under "Your app settings", click Mail.

In Options, under Mail and Layout is the Email signature option. If you don't see the option in the list, expand Mail and then expand Layout.

The settings available on this page are:

  • Automatically include my signature on new messages I compose
  • Automatically include my signature on message I forward or reply to (this can be contradicted in the Outlook App. If this is a problem, contact the Help Desk.)
  • Finally there is a box for your signature. By Default you should include your name (and middle initial if it's in your email), your title, phone number, email, and the institution location.

Copy and paste this example:

Poppy C Lyttle|Manager, Technology Services

216-421-7472|[email protected]|

Cleveland Institute of Art|11610 Euclid Ave, Cleveland, OH 44106

Click "Save"

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