my.CIA.edu/Help

How to share files using Google Drive

Updated on

Important to know:

  • Before June 2024 Student email addresses and Google accounts were @student.cia.edu.
  • After June 2024 their email addresses are now @cia.edu.
  • Student Google account usernames continue @student.cia.edu

When sharing directly with students their Google account is [email protected]

Students are not on the same Google domain with faculty and staff. The student domain is @student.cia.edu, and the faculty and staff domain is @cia.edu.

This makes them outside each others Google domain.  

This article explains methods for sharing files and folders.

How to share Google Drive items with Students, Faculty, or Staff?

The options for sharing between students/faculty to students/faculty through Google are;

  1. My Drive files and folders share directly to individual emails.
  2. Shared Drive files and folders share directly to individual emails
  3. Not recommended: Create a fully public folder/doc/item available to anyone with the link
1. My Drive Directly Share Google Drive items
  1. In Google My Drive,
  2. Right click the Folder or File  (or select the stacked dots to the right) to view the pop up menu
  3. Select Share and then Select Share.
  1. Enter the emails you want to share the file or folder with.
  2. Select the permission level
    1. Viewer- can see the file contents
    2. Commenter- can view and leave comments on the file
    3. Editor - can do whatever they want to the file or in the folder (make sure that is what you want)
  3. Check 'Notify people'  and write a message if desired
  4. Click Send.
2. Share Drive sharing
  1. In Google Shared Drives,
  2. Right click the Drive (or select the stacked dots to the right) to view the pop up menu
  3. Select Manage Members.
Shared drives - Google Drive
  1. Enter the emails you want to share the file or folder with.
  2. Select the permission level
    1. Viewer- can see the file contents
    2. Commenter- can view and leave comments on the file
    3. Content Manager - can do whatever they want to the file or  folder content (make sure that is what you want)
    4. Manager- is an owner of the drive (more than one manager can be designated by any manager)
  3. Check 'Notify people' and write a message if desired
  4. Click Send.
Previous Article Viewing your Student Class Schedule
Next Article CIA New Student Accounts Articles Overview
Still Need Help? Contact Us